Frequently Asked Questions

Here are answers to many common questions we receive. We are happy to answer any other questions you have! Please contact us.

Q.
What is your indoor capacity?
A.

The barn accommodates about 200 guests in a seated/served format and 170 guest in a buffet/station format.

Q.
What is your date “hold” policy?
A.

We will hold a date for up to three days at no charge (beginning the day you receive a contract from us). After three days, we will release the date if we don’t hear back from you, or reserve it for you with a signed and returned contract and a deposit of 1/3 the contract price.

Q.
Will other events be scheduled on our event day?
A.

You will have exclusive use of the property on the day of your event. We only host one event per day. Our attention will be 100% focused on your event.

Q.
Do you provide catering?
A.

While we don’t provide catering ourselves, we offer a curated list of caterers that represent our high standard of quality and reliability – and our desire to make your day everything you dreamed it would be. We ask clients to choose a caterer from the list.

We have staging and preparation areas for your caterer of choice. All vendors who supply $5,000 or more of service for you must provide a certificate of liability insurance naming Harvest View Barn at Hershey Farms, LLC as an additional insured. This certificate must be provided to Harvest View Barn at least four weeks prior to your event.

Q.
May I act as my own vendor?
A.

While we do not suggest this, you are more than welcome to be your own florist or DJ. If you decide to be your own florist, you must arrive with your work completed.

Q.
May we have a DJ or band?
A.

Yes, but music (except music for a ceremony and cocktail hour) must be played inside the barn.

Q.
Is alcohol allowed?
A.

Yes, however we do not have insurance coverage for the use of alcohol and do not assume responsibility for its use on the property. If you choose to have alcohol for your wedding reception, you must coordinate that with a caterer that has insurance coverage and can provide the bartenders. Alcohol service is limited to a maximum of five hours. It is the responsibility of the host to ensure the safe departure of all guests from Harvest View Barn at Hershey Farms.

Q.
Is the barn ADA compliant?
A.

Yes, our barn is equipped with a chair lift, which operates like an elevator. We offer ADA-compliant restrooms on both levels.

Q.
Is parking provided?
A.

Yes, our grounds feature ample, well-lit parking and guests will be directed to parking locations by an attendant as they arrive. Vehicles may not be left overnight without permission.

Q.
May we set up or have access to the venue before our event begins?
A.

Setup is allowed starting at 10:00 am on the day of your event.

Q.
Can we decorate?
A.

Your Day-of Coordinator will decorate for you. If a ladder is needed, you must use a licensed vendor. Care must be given to not permanently damage or alter the property in any way.

Q.
Are candles allowed?
A.

Flame candles are allowed during a “lighting of the candle” portion of a wedding ceremony. During all other times, you may use battery operated or Hollowicks fuel-cell candles. All burning candles need written approval from Harvest View Barn before use.

Q.
What happens if it rains?
A.

If it rains, your wedding ceremony may be held inside the barn. We have capacity for up to 200 people indoors.

Q.
Are there rooms for the wedding parties to get ready?
A.

Yes, the spacious remodeled farm house offers separate, tastefully appointed areas for the couple and wedding party, as well as family and friends.

Q.
When do we need to have everything out of the barn?
A.

When your event ends, you must take all your belongings with you. Anything left on-site will be considered trash. All rentals must be removed on event day unless given specific permission.

Q.
Who is responsible for cleaning the barn?
A.

All vendors are responsible for the removal of their belongings and trash. Caterers must leave the prep area the way they found it and put all trash in our dumpsters.

Q.
Are there any additional fees?
A.

We offer a variety of items available for an additional charge. Items includes a 42′ flat screen LED TV with stand; whiskey barrels; and various lawn games.

Q.
What types of chairs are provided?
A.

Harvest View Barn offers luxurious dark mahogany chiavari chairs with black padded seats for receptions and white resin-padded folding chairs for wedding ceremonies.

Q.
When can I schedule a rehearsal time?
A.

Your complimentary one-hour rehearsal time will be scheduled on the Thursday before your wedding day, unless a holiday or another event interferes with that.

Q.
Are fireworks or sparkler send-offs allowed?
A.

We allow fireworks by a licensed exclusive vendor. Sparklers are allowed for outdoor use only. All fireworks and sparklers need written approval before use. We reserve the right to prohibit use depending on weather or other conditions. Any damage or injury is the client’s responsibility.

Q.
Is it okay to invite children?
A.

Children are welcome at Harvest View Barn. The surroundings at the venue do include some hazards. At no time should children be allowed to be unsupervised anywhere on the premises, especially near the pond. Guests who are bringing children to your event should be notified in advance that they will need to provide constant and vigilant supervision.

Plan Your Dream Wedding or Event

We look forward to meeting you and helping you plan the wedding or event of your dreams!